Privacy Policy

Effective Date: October 31, 2025
Website: www.vkjainco.in
Entity: VK Jain & Co., Cost Accountants (hereinafter referred to as “the Firm”, “we”, “our”, or “us”)

1. Introduction

VK Jain & Co. is committed to protecting the privacy and confidentiality of personal information entrusted to us by clients, website visitors, and users of our professional services. This Privacy Policy outlines how we collect, use, store, share, and protect personal information in compliance with Indian, European, and United States data protection laws.

By accessing or using this website, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy.

2. Applicability

This Privacy Policy applies to all visitors, clients, vendors, and associates who interact with VK Jain & Co. through our website, email communications, forms, or professional engagements.

It covers personal data collected both online and offline and applies to all processing activities carried out by us.

3. Legal Basis for Processing Personal Data

We collect and process personal information under the following legal bases:

  • Under Indian Law – As per the Information Technology Act, 2000, the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, and the Digital Personal Data Protection Act, 2023.
  • Under European Law – As per the General Data Protection Regulation (EU) 2016/679 (GDPR), which requires lawful, fair, and transparent processing of personal data.
  • Under United States Law – As per California Consumer Privacy Act (CCPA), Federal Trade Commission (FTC) Guidelines, and other relevant state and federal privacy frameworks.

4. Information We Collect

We may collect the following types of information:

  • Personal Identifiers – such as name, address, email ID, phone number, and professional designation.
  • Financial or Professional Information – required for accounting, cost audit, and advisory engagements.
  • Website Usage Information – such as IP address, browser type, device information, and usage analytics (via cookies or third-party analytics tools).
  • Sensitive Personal Data (as defined under Indian law) – such as PAN, Aadhaar, bank account, or other identification details, only when required for statutory filings or professional engagements.

5. Purpose of Data Collection

Your data is collected and processed for the following legitimate purposes:

  • Providing professional cost accounting and consulting services;
  • Responding to inquiries and communication requests;
  • Legal and regulatory compliance under ICAI (Cost Accountants) standards and applicable tax laws;
  • Internal record keeping, billing, and audit;
  • Website security, analytics, and service improvements;
  • Sending important communications such as legal notices, updates, or compliance alerts.

6. Consent and Choice

By using our website or submitting information, you voluntarily consent to the collection and use of your data as described in this policy.

You have the right to withdraw consent at any time by contacting our Data Protection Officer (DPO), subject to legal or contractual obligations.

7. Data Retention and Security

All personal data is stored securely in accordance with the ISO 27001 information security standards and Rule 8 of the SPDI Rules, 2011.

We retain personal data only for as long as necessary to fulfill the purposes described in this policy or as required by law.
Sensitive personal data is encrypted and protected using industry-standard security measures.

8. Data Sharing and Third Parties

We do not sell or trade personal data.
However, we may share information with:

  • Statutory authorities, tax departments, and regulators (as mandated by law);
  • Service providers such as cloud hosting or data processors under strict confidentiality agreements;
  • Professional networks or partners assisting in service delivery, under binding confidentiality obligations.

All third-party data processors are vetted for GDPR compliance and data security standards.

9. International Data Transfer

Your information may be stored and processed in India or other jurisdictions.
For EU data subjects, transfers outside the European Economic Area (EEA) are conducted under appropriate safeguards such as Standard Contractual Clauses (SCCs) or equivalent legal mechanisms ensuring data protection.

10. Your Rights

Under Indian Law (DPDP Act, 2023)

You have the right to:

  • Request access, correction, or deletion of your personal data;
  • Withdraw consent or object to processing;
  • Lodge a grievance with the Data Protection Board of India.

Under EU GDPR

You have the right to:

  • Access, Rectify, Erase (“Right to be Forgotten”) personal data;
  • Restrict or Object to processing;
  • Portability – to receive your data in a structured format;
  • Complain to the supervisory authority in your jurisdiction.

Under U.S. CCPA

California residents have the right to:

  • Know what personal information is collected, used, or shared;
  • Request deletion of their data;
  • Opt out of data sharing or sale (we do not sell personal data).

11. Cookies and Tracking Technologies

Our website uses cookies and analytics tools to enhance user experience and collect usage statistics.
You may disable cookies in your browser, but certain site functions may not operate as intended.

12. Minors’ Privacy (COPPA Compliance)

We do not knowingly collect or process personal data from children under the age of 13 (as per U.S. COPPA) or 18 (as per Indian and EU laws).

If such information is inadvertently collected, it will be deleted promptly upon notice.

13. Data Breach Management

In the unlikely event of a data breach, we will notify affected users and relevant authorities within 72 hours (as required under GDPR and DPDP Act 2023), detailing the nature and scope of the breach and remedial measures taken.

14. Amendments to this Policy

We reserve the right to amend this Privacy Policy at any time to reflect legal, regulatory, or operational changes. Updates will be posted on this page with a revised “Effective Date.”

15. Contact Information

For any questions, grievances, or data-related requests, please contact our Data Protection Officer (DPO):

VK Jain & Co., Cost Accountants
Email: privacy@vkjainco.in
Address: Kolkata, West Bengal, India

16. Governing Law and Jurisdiction

This Privacy Policy shall be governed by and construed in accordance with the laws of India, and disputes shall be subject to the exclusive jurisdiction of the courts in Kolkata, West Bengal.
For EU and U.S. users, data processing complies with GDPR (Art. 3) and relevant U.S. State privacy frameworks.